[458] Administration Officer Hot URGENT

JOB SUMMARY

• Main function: Responsible for managing tenant staff data, office equipment, paperwork, legal documents, and ensuring employees comply with AEON MALL’s processes and regulations to ensure smooth operations.
• Work location: AEON MALL Ha Dong, Hoang Van Thu residential cluster, Duong Noi Ward, Ha Dong District, Hanoi City
• Working time: 5 days/week, work in shift (shift A: 8:30 am – 5:30 pm; shift C: 1:30 pm – 10:30 pm; Average 05-07 shift C/month).
• Report to: Team Leader/ Manager

WHAT YOU DO

1. Be responsible for data of tenant staff, customer bus, medical room and office equipment (e.g., stationery, printers, postage system) to ensure smooth operations (25%);
2. Monitor and support tenants in complying with AEON MALL’s regulations and procedures to maintain an orderly shopping mall environment (25%);
3. Handle administrative tasks such as contract management requests, payment processing, and preparing monthly duty rosters to support daily operations (20%);
4. Control tenants submit all required legal documents before openings and maintain valid insurance coverage throughout their operation (10%);
5. Prepare and submit periodic reports as requested by the supervisor (10%);
6. Other tasks as assigned (10%).

WHAT WE REQUIRE

1. Bachelor’s degree, any fields.
2. No experience required. Candidates with relevant experience in Administration, Customer service,… will be a plus
3. Good communication in English & Vietnamese.
4. Good at Microsoft Office (especially Excel and PowerPoint)
5. Have good teamwork spirit and customer service mindset.
6. Be honest, hardworking and cooperative.
7. Be willing to work in shift.

See more about our compensation and benefits